Finance Officer Grade 15 (One position) – OUK 35 views

Position: Finance Officer

Job Description for Finance Officer

The Open University of Kenya aims to address the pressing issue of limited capacity in traditional universities by employing innovative teaching and learning methodologies, including online and distance education. By leveraging technology and flexible learning modes, the university seeks to accommodate a larger number of qualified students, enabling them to pursue higher education without the constraints of physical presence and limited campus capacities.

The University is established on the philosophy of quality education, technology and accessibility that advocates for inclusivity, flexibility, openness, and innovation. The philosophy makes the institution unique in addressing the Government’s national strategic needs for skills development that will drive socio-economic growth.

Finance Officer Grade 15 (One position) – OUK

The Duties And Responsibilities Shall Include But Are Not Limited To:

1. Ensure alignment of the Department objectives to the overall University’s strategy;
2. Leading the development of financial accounting and reporting policies and procedures;
3. Develop and monitor the implementation of the Annual Work Plan for the Finance Department;
4. Ensure deliverables relating to Finance and Accounts are met and are in line with established timelines and quality standards;
5. Reviewing reports on monthly utilization of budgets and making recommendations on the budget variances to ensure efficiency in the utilization of the University resources;
6. Developing the Departmental Strategic Plan in line with the overall University’s Strategic Plan;
7. Overseeing duty allocation to all the staff members in the Department for efficient service delivery and achievement of all set targets and objectives;
8. Leading the development and performance management of staff to ensure the achievement of both individual and Departmental objectives;
9. Coordinate the recruitment of staff in the Department to ensure that internal checks and balances for effective controls are adhered to;
10. Reviewing management reports on cash flows, budget variance reports and advising management to make an informed decision;
11. Verifying monthly bank reconciliations statements, trial balance and other reports to ensure accuracy;
12. Formulate and implement budgetary control policies and procedures to ensure optimal utilization of University resources;
13. Institute and coordinate Risk Management framework to ensure that University resources are safeguarded and properly utilized;
14. Coordinate the preparation of annual Departmental Procurement Plans to ensure the provision of required resources on a timely and efficient basis;
15. Reporting regularly on the financial performance of the institution to the University Management and also report on budgetary variance to inform on financial decision-making;
16. Coordinate accurate and timely processing of payroll and payment of all statutory and obligatory deductions;
17. Overseeing and verifying the payment process, ensuring accurate payments to suppliers after delivery of goods and services;
18. Liaising with Deans of Schools to ensure that students are properly invoiced and fee collection is done in time to ensure continuity of learning;
19. Submitting periodic and ad-hoc reports to the National Treasury as required;
20. Coordinate preparation, review, approval, and presentation of Quarterly and Annual Financial Statements.

For Finance Officer To This Grade, One MUST Have:

1.  A relevant Master’s degree from a recognized University;
2. Fifteen (15) years relevant experience, at least five (5) years as Deputy Director of Finance and Accounts, or headed a Finance Department for a comparable organization for at least three (3) years.
3. Be a holder of CPA (K).
4. Be a registered member of ICPAK and in good standing;
5. A certificate in proficiency of the application of ERP systems in processing transactions;
6. Consistently demonstrate outstanding qualities of leadership, coordination, and organization capabilities at the top management level;
7. A Leadership and Management Course lasting not less than four (4) weeks cumulatively.
8. Have knowledge of the Public Finance Management Act, 2012 (Regulations, 2015), Public Procurement and Asset Disposal Act, 2015, local taxation laws and all other laws governing management and financial reporting.

All applicants should;

Submit their application online through the specific links provided:  Administration OUK Jobs Applications

Attach: Application Letter, a detailed Curriculum Vitae indicating (academic qualifications, professional experience, academic leadership, list of publications, awards, scholarships, funding, membership to professional associations or bodies and linkages, valid email addresses, telephone contacts), Certified copies of Certificates, National ID, and other testimonials;

Provide names, telephone numbers and contact addresses of three referees and ensure that you submit all reference letters as single scanned pdf file.

NOTE: The Terms of Service will be either Permanent and Pensionable or Contract, as shall be determined by the University Council.

Open University of Kenya (OUK) is an equal opportunity employer and, therefore, applicants of either gender, persons with disabilities and those from marginalized areas are encouraged to apply. Interested applicants should submit their applications so as to be received on or before 25th June, 2024. Any form of canvassing will lead to automatic disqualification. Only shortlisted candidates will be contacted.

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