Senior Assistant Registrar, Academics Grade 13 ( 2 positions) – OUK 30 views

Job Description for Assistant Registrar

The Open University of Kenya aims to address the pressing issue of limited capacity in traditional universities by employing innovative teaching and learning methodologies, including online and distance education. By leveraging technology and flexible learning modes, the university seeks to accommodate a larger number of qualified students, enabling them to pursue higher education without the constraints of physical presence and limited campus capacities.

The University is established on the philosophy of quality education, technology and accessibility that advocates for inclusivity, flexibility, openness, and innovation. The philosophy makes the institution unique in addressing the Government’s national strategic needs for skills development that will drive socio-economic growth.

Senior Assistant Registrar, Academics Grade 13 ( 2 positions) – OUK

The Duties And Responsibilities Shall Include But Are Not Limited To:

1. Implementing academic guidelines and policies;
2. Ensuring preparation of University examinations;
3. Ensuring safe custody of examinations;
4. Coordinating processing of academic reports;
5. Processing student admissions;
6. Managing students’ databases on admissions and other related records;
7. Developing guidelines on students’ discipline and welfare;
8. Managing students’ discipline and welfare;
9. Ensuring adherence to ethics and professional conduct and standards in the University;
10. Preparing certificates and transcripts for students;
11. Ensuring dispatch of examination materials;
12. Managing examination records;
13. Verifying examination marks;
14. Preparing Departmental work plans and budgets;
15. Monitoring and evaluation of learning and teaching;
16. Coordinating student exchange programmes;
17. Coordinating students’ industrial attachment;
18. Coordinating research and innovation activities; 
19. Coordinating Alumni activities;
20. Supervising Department staff.

For Assistant Registrar To This Grade, One MUST Have:

1. A Master’s degree in a relevant area of a recognized and accredited University;
2. At least twelve (12) years relevant work experience with at least three (3) years as an Assistant Registrar, Grade 12 or its equivalent;
3. Leadership and Management Course lasting not less than four (4) weeks cumulatively;
4. An outstanding professional competence in administration and management;
5. Attained membership of a recognized professional administration or management body where applicable;
6. Computer proficiency and conversant with the use of web-based technologies, including LMS and ERP systems.

All applicants should;

Submit their application online through the specific links provided:  Academic OUK Jobs Applications

Attach: Application Letter, a detailed Curriculum Vitae indicating (academic qualifications, professional experience, academic leadership, list of publications, awards, scholarships, funding, membership to professional associations or bodies and linkages, valid email addresses, telephone contacts), Certified copies of Certificates, National ID, and other testimonials;

Provide names, telephone numbers and contact addresses of three referees and ensure that you submit all reference letters as single scanned pdf file.

NOTE: The Terms of Service will be either Permanent and Pensionable or Contract, as shall be determined by the University Council.

Open University of Kenya (OUK) is an equal opportunity employer and, therefore, applicants of either gender, persons with disabilities and those from marginalized areas are encouraged to apply. Interested applicants should submit their applications so as to be received on or before 25th June, 2024. Any form of canvassing will lead to automatic disqualification. Only shortlisted candidates will be contacted.

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