Chief Records Management Officer – County Assembly Of Kirinyaga 13 views

Job Description

The Chief Records Management Officer will be responsible for ensuring security of information and records in the registry, storage and maintenance of files, management of files movement, supervision of the registry including maintenance of related registers, sorting for filing and storage, file indexing, controlling and opening of files, custody and maintenance of Assembly documents and liaising and documentation services for appraisal with the Kenya National Archives for disposal of dormant files / documents.

Chief Records Management Officer – (County Assembly Of Kirinyaga)

Duties and Responsibilities

Specific duties will include:

1. Formulation, implementation and interpretation of Records Management Policies and procedures;
2. Overseeing the implementation of the records management policies and manuals;
3. Supervision of Registry, Sorting and Classifying documents for filing;
4. Custody and Maintenance of Assembly documents;
5. Ensuring security of information and records in the registry;
6. Ensuring mails are received, sorted, opened and dispatched and related registers maintained;
7. Ensuring that file movement records are updated and maintained;
8. Initiating appraisal and disposal of files, documents and records in accordance with Government regulations;
9. Advising on all matters of records management;
10. Planning appropriate office accommodation for registries;
11. Liaising with relevant departments and professional agencies;
12. Digitization of Assemblies documents for circulation and archiving;
13. Preparation and submission of budget estimates in the records section
14. Supervision of the other staff in the section;
15. Coordinating the operations of the section;
16. Preparing and submitting budget estimates for registry services; and
17. Training and career development of the records management staff.

Requirements for Appointment of Chief Records Management Officer 

For appointment to this grade, an officer must have:

1. Served in the grade of Senior Records Management officer in a public entity for a minimum period of three (3) years or a comparable position in any other organization for a total period of 8 (eight) years
2. Bachelor’s degree in any of the following: Records/Information/ Management, Archives and Records Management; OR

iii. Bachelor’s in any social science plus a Diploma in Records/Information Management or equivalent qualification from a recognized Institution

1. Proficiency in computer applications; and
2. Shown merit and ability as reflected in work performance and results.

Skills and Competencies

• Supervisory skills
• Policy implementation
• Oral/Written Communication skills
• Administrative skills
• Problem solving
• Target setting
• Delivery on work plans
• Pro activeness
• Computer literacy skills.

How to Apply

Persons interested in filling the above positions should submit their application letters, accompanied by detailed Curriculum Vitae indicating their telephone numbers and email address, copies of relevant Academic and Professional Certificates, National Identity Card or Passport and other relevant supporting documents

The applicant who qualifies for job offer will be expected to submit the following clearances before the offer is made

1. The Ethics and Anticorruption Commission
2. Higher Education Loans Board

iii. Criminal Investigation Department and

1. Kenya Revenue Authority as part of compliance with Chapter Six of the Constitution of Kenya

Applications should be posted or delivered to the County Assembly Offices, Office of the Clerk on or before Wednesday, 12th June 2024 at 5.00pm, addressed to

The Clerk

County Assembly of Kirinyaga

P.O Box 55

Kerugoya

For more Job Description of Chief Records Management Officer click – County Assembly Of Kirinyaga vacancies

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